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The 8-Step Event Builder Guide

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🗂️ Overview of the 8 Builder Steps

Step 1: Details & Music ➔ Step 2: Date & Venue ➔ Step 3: Ticket Tiers ➔ Step 4: Custom Forms
Step 5: Policies & Sponsors ➔ Step 6: Gate Security ➔ Step 7: Certificates ➔ Step 8: Publish

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Step 1: Event Details, Media & Background Music

1. Title & Category: Enter your event title (e.g., Campus Hackathon 2026) and pick a category (Seminar, Hackathon, Cultural Gala, Sports).
2. Rich Description: Use formatting tools to add headings, bullet points, guest speaker bios, and agendas.
3. Cover Poster & Media:
   • Upload a custom 16:9 banner image, or
   • Click Choose from Cover Gallery to select from curated design presets.
4. Spotify Ambient Music: Paste any Spotify track, album, or playlist URL (e.g., https://open.spotify.com/playlist/...). An interactive audio widget will play music on your public event page!
5. Custom FAQ Accordion: Click Add FAQ to create interactive Q&A dropdowns (e.g., Q: Is dinner provided? A: Yes, buffet is included).
6. Visibility: Choose Public (open to all), University Only (restricted to your campus), or Private (accessible only via direct link).
7. Click Next: Date & Venue.

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Step 2: Date, Time & Venue Capacity

1. Date & Times: Select Event Date, Doors Open Time, Start Time, and End Time.
2. Venue Details: Enter Venue Name, Building, and Room/Auditorium Number.
3. Interactive Map: Pick the exact campus pin on the interactive Google map.
4. Venue Hard Capacity: Set the maximum safety occupancy of your hall (e.g., 300). Ticket sales automatically halt the instant 300 tickets are sold.
5. Click Next: Ticket Tiers.

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Step 3: Multi-Tier Ticket Pricing & Quotas

1. Click Add Ticket Tier to build your pricing structure:
   • Tier Name: e.g., Early Bird, VIP Front Row, Student Delegate, General Admission.
   • Price (PKR): Enter the ticket price (or 0 for free entry).
   • Quantity Allocation: Number of seats reserved for this tier (e.g., 100).
   • Sales Schedule: Set exact start and end dates/times for ticket sales.
   • Waitlist Toggle: Enable to allow students to queue if this tier sells out.
   • Student-Only Toggle: Restrict this tier to verified university students.
2. Click Next: Registration & Payments.

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Step 4: Custom Registration Fields & Payment Setup

1. Custom Registration Questions: Click Add Custom Field to collect attendee information during checkout:
   • Supported types: Text, Number, Dropdown, Checkbox, File/ID Upload.
   • Mark fields as Required or Optional.
2. Manual Payment Instructions: If accepting bank transfers or mobile wallets (JazzCash/EasyPaisa):
   • Enter your Bank Name, Account Title, and IBAN/Account Number.
   • Provide payment instructions (e.g., Please upload a clear transaction receipt screenshot).
3. Click Next: Policies & Sponsors.

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Step 5: Refund Policies & Linking Sponsors

1. Cancellation Refund Policy: Select your penalty schedule (No Refunds, Standard Tiered Refunds, Full Refunds up to 48 Hours).
2. Event Rules & Guidelines: Enter dress codes, prohibited items, or entry requirements.
3. Link Corporate Sponsors: Check the sponsors from your society roster to feature their logos on PDF tickets and event pages.
4. Click Next: Gate Check-in & Security.

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Step 6: Gate Check-in & Security Rules

1. Dynamic QR Check-in: Enabled by default to require time-rotating passes.
2. Allow Ticket Transfers: Toggle whether students can transfer tickets to friends.
3. Per-Student Purchase Limit: Set the maximum tickets a single student can purchase in one order (e.g., 2 or 5).
4. Fraud Protection Mode: Choose Standard or Strict verification.
5. Click Next: Notifications & Branding.

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Step 7: Branding, Certificates & Feedback Automation

1. Brand Accent Color: Pick your society’s signature hex color for the event landing page.
2. 24-Hour Reminder: Enable automated reminder emails sent 24 hours before the event.
3. Verifiable Digital Certificates: Turn ON to automatically generate verifiable attendance certificates for attendees scanned at the gate.
4. Post-Event Feedback: Turn ON to collect 5-star ratings and NPS reviews after check-in.
5. Click Next: Review & Publish.

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Step 8: Final Review & Live Publication

1. Click Live Preview to inspect the public event page before publishing.
2. Complete the quick security verification.
3. Click Publish Event. Your event is immediately live with a custom URL slug!